HR Module

This module is intended for managing employees' HR documents and general HR documents. It enables the preparation and approval of HR documents.

Employees, Other Documents, and Vacancies Submodules

Employees Submodule, and Employee Documents, Employee Contracts

The Employees submodule, or document type, is intended for maintaining a register of employees with their basic information. The available integration options with the process system (ERP) depend on the configuration settings for your organization.

Default Employee document form

Employee Documents

Employee documents represent various documents that are linked to a specific employee (by employee number).

Default employee document form

Employee Contracts

A dedicated document type used to maintain various HR contracts. Employee contracts represent various contractual documents that are linked to a specific employee (by employee number).

Default employee contract form

Other Documents Submodule

The Other HR Documents document type is intended for recording HR documents that are not linked to an individual employee, e.g. documents of general HR documentation, training assignments, and similar.

Default form for other documents

Vacancies Submodule, and Vacancy Proposal, Recruitment Document

The Vacancies document type is intended for maintaining a register of HR vacancies.

Vacancy Proposal

Vacancy Proposal displays the list of vacancy proposals and allows a new proposal to be created.

Recruitment Document

Recruitment Document displays the list of recruitment documents and allows a new recruitment document to be created.

Creating, Viewing, and Managing Documents

Editing, changing, viewing, and managing documents in the HR module follows the same procedures as in the other modules.

Document List

The document list (hitlist) of the HR module and its submodules displays a listing of documents and some of their metadata. More about document lists can be found in the chapter > Document List It allows users to quickly view, filter, and search by key metadata.

Document Status Colors

Records or documents can be in various statuses throughout their processes. The basic meaning of the icons is the same as in the other modules. The statuses and icon colors may differ depending on the submodule.

Color	Meaning	Description
🟢	Completed	The document is completed
🟠	Approval	The document is in the approval process
🔴	Cancelled	The document has been cancelled
⚪️	Draft	A new record with all required metadata

Document statuses depend on the configuration settings for your organization.