Travel Orders

The Travel Orders administration module is intended for managing settings related to travel orders. It enables defining the responsible persons and groups involved in the processes of reviewing, approving, and overseeing travel orders, as well as editing the code lists used when entering and processing travel orders.

Key functionalities:

• Defining responsible persons or groups for:

  • Fleet administrator
  • Travel order reviewer
  • Responsible person
  • FRS (finance and accounting service) manager
  • Group with access to all travel orders

• Editing code lists:

  • Types of travel orders (e.g., domestic trips, abroad, combined orders)
  • Tasks (purpose of the trip – business meeting, training, conference, etc.)
  • Modes of transport (e.g., company vehicle, personal vehicle, public transport)
  • Vehicles (list of company vehicles with the option to activate/deactivate)
  • Types of expenses (e.g., mileage allowance, tolls, parking fees, per diems)

Correctly setting up code lists and user roles is key to the consistent and efficient management of travel orders.