Skip to main content

HR

The HR module allows for comprehensive management of employee data, HR documents, and associated registries. It is intended for administrators and the administrators of the HR module (e.g. the HR department) for efficient management of records and settings related to employment and internal HR processes.

Key Functionalities​

Setting Up Access Groups​

  • Group with access to the employee list
    Allows viewing of basic HR data, such as first name, last name, employee's department, and employment status (without personal data).
  • HR department group
    Allows access to the complete set of data, including personal data, documents, contracts, and change history.

Note: Access groups determine the scope of visible data and permitted activities. It is recommended that permissions be determined by the system administrator in accordance with internal security policies.

Managing the Registry of Employee Document Types​

Adding and editing document types used in employment and other HR procedures is enabled, e.g.:

  • Employment contracts
  • Decisions
  • Consents
  • Internal notices

Managing Registries for Employee Data​

Defining and adjusting registries is enabled for uniform and consistent maintenance of HR records:

  • Type of employment (e.g. regular employment, contract work)
  • Level and field of education
  • Citizenship
  • Work location
  • Disability category
  • Types of work permit
  • Job position
  • Locations
  • HR folders

Organizing the HR Folder Structure​

In the Employee HR Folders registry, you can set the structure of the HR folder. You can add a new HR folder using the Add button. For an HR folder, set the basic data: Name, Sort (determines the display order in the list), Technical Name, Parent HR Folder, and the Organization for which it is used (in the case of a multi-organization environment). For the document types Employee Documents and Employee Contracts, you can select in the "HR Folder" field which part of the HR folder they are classified into. This way, in the user section, in the display of the Employee Documents list, Employee Contracts, or in the Employee Documents tab on Employees, in the Document Type column, you can search for and display documents in the form of your HR folder structure.

Managing Registries for Employment Contracts​

Setting values used when concluding and terminating contracts is enabled:

  • Reasons for fixed-term contracts
  • Methods of contract termination (e.g. by mutual agreement, extraordinary, ordinary termination)